AI automation studio for service businesses
The 9 PM call that hits voicemail. The quote nobody chased. The invoice three weeks late. The review never asked for. The paperwork eating your Sunday. These aren't costs of doing business — they're pain points, and we kill them with automation.
One of ours, word for word: an after-hours call, answered, quoted, and booked. A recording you can listen to is on its way.
The quiet leaks
Missed calls alone run 20–30% at a typical service company — and that's one leak of many. Cold quotes close at a fraction. Late invoices strangle cash. None of it shows on a report; it just quietly walks out the door.
Estimates from industry averages — your numbers may differ. Computing your real figures is what the free audit does.
What we automate
Every call answered 24/7 — quoted, booked, confirmed by text. Real emergencies escalated, not booked.
Every quote and lead chased politely until it closes or clearly dies. Nothing goes cold in a spreadsheet.
Jobs booked into the calendar, reminders sent, no-shows rebooked — without anyone touching a phone.
Invoices sent on completion, overdue ones nudged on schedule. You get paid without playing collections.
Happy customers automatically asked for the Google review that wins you the next one.
The routine 60–70% answered instantly — hours, pricing, order status — the rest handed over with full context.
Forms, texts, and calls landing in one place, tagged and routed. Nothing sits unread.
The retyping between systems — jobs to invoices, forms to CRM — done by software, not your evenings.
A plain-English weekly rundown of jobs, money in, money owed — without opening five tools.
If it eats your hours and it repeats, it can almost certainly be automated. That's exactly what the audit maps.
How it works
We walk your day: where calls, follow-ups, paperwork, and cash slip. You get the leak map and the math, and keep both either way.
Every build gets its own timeline at the audit, sized to what actually exists in your business — then we beat it. Built to your greeting, your prices, your rules, and you test everything before a single real customer touches it.
We switch on during a quiet weekday morning and watch the first day personally. Then it just runs, and we maintain it.
Straight terms
Pricing, in the open
One pain point, killed properly: missed-call recovery, review engine, invoice chasing, quote follow-up. Scoped and quoted at the audit.
A complete front-office system — like the receptionist above: every call answered, quoted, booked, confirmed, with escalation rules and your calendar wired in. Typical payback on recovered calls alone: about 4 months.
Multiple systems working together — the whole leaky bucket, sealed. Priced to the work at the audit.
Every build includes care — monitoring, fixes, tune-ups. Systems run on roughly $20–150/month of call and AI usage, billed transparently with no markup hiding in it.
The Zavora way
Zavora is a small independent engineering studio, not an agency with account managers. The engineer on your audit call is the engineer who builds your system, watches your launch day, and answers when something needs attention. We work US Central hours, build everything custom, and keep the client list short on purpose — the work stays senior.
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Questions owners ask
Some people prefer humans — but at 9 PM the choice isn't AI vs. human, it's answered vs. voicemail, and voicemail books zero jobs. The voice is warm and unhurried, and if anyone asks whether it's AI, it says yes honestly and keeps helping. Callers care that the problem gets solved and the appointment gets booked.
Nothing scary. Your number stays yours. Calls route to the receptionist only when you choose — after hours, overflow, or always. Turn it off anytime.
It only quotes prices and policies you approved — it can't invent offers. If anything misbehaves, the care plan covers it: fast fixes, and calls can route back to voicemail with one switch in the meantime.
About two hours total: one kickoff call where we collect everything on a screen-share — you're walked through each item, never sent homework — and one testing session where you try to break it before customers can.
Look at who's carrying the risk. You put down 20%. We build the entire system, you test it — click it, call it, try to break it — and only when you approve does the balance come due. On final payment you get complete ownership: code, documentation, credentials, your data in writing. If we don't deliver something worth paying for, we've worked for almost nothing. That's the deal, and it only makes sense for a studio that delivers.